Smart Lead Automation
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About The Project
Lead Response Acceleration System | Instantly → GHL → VAPI Automation
The client required an AI-powered lead response system to convert cold email replies into qualified calls. The system needed to instantly connect Instantly, GoHighLevel, and VAPI while enriching CRM data for improved AI voice agent personalization and faster speed-to-lead.
Client
Individual Professional – Indonesia
Project Type
Career Rebranding & Digital Identity
Date
April 5, 2025
Date
yourdomain.com
Client Challenge
The client faced multiple challenges:
- Delayed response to cold email replies resulted in lost opportunities.
- No integrated pipeline linking Instantly, GoHighLevel, and VAPI.
- Limited personalization for AI voice agents due to missing CRM enrichment.
- Manual qualification slowed down the process and limited scalability.
NEXGHL Proposed Solution
System Architecture
Designed a seamless automated pipeline between Instantly, GoHighLevel, and VAPI.Implemented structured CRM mapping and lead categorization for precision.
AI-Driven Lead Response
Developed workflows that triggered AI voice agents instantly upon lead replies.Enriched CRM data dynamically to improve personalization during AI conversations.
Automation & Integration
Built API-driven integrations for real-time data flow. Configured automation triggers to qualify leads without manual steps.
Optimization & Scalability
Deployed reporting dashboards to monitor speed-to-lead and booking rates.Scaled the system to manage thousands of leads efficiently with minimal oversight.
Results Achieved
- Lead response time reduced from hours to seconds.
- Consistent increase in qualified calls through AI-driven outreach.
- 100% automated pipeline from cold email to booked call.
- Scalable solution capable of handling high-volume lead campaigns.
Skills & Deliverables
- AI Agent Development
- CRM Automation & Mapping
- B2B Cold Email to Call Conversion
- API Integration & Workflow Architecture
- Multi-Platform Automation (Instantly, GoHighLevel, VAPI)